Terms and conditions

The terms and conditions mentioned here aim to bring transparency, clarity, and uniformity to the conference attendees.

General Policy

Once registered for the conference, the organization can use the logos and affiliation of the speakers/exhibitor/sponsors/media partners in the promotional materials and website. The content of the website is for your general information and use only. It is subject to change without notice. The organization has the right to cancel participation at any point due to misbehavior, and there will be no refund.

Alterations to Programme - Cancellation/ Postponement of Event

  • The Organization reserves the right to alter the program, date, and venue without prior notice.
  • The Organization is not responsible for any loss or damage due to substitution, alteration, postponement, or cancellation of an event due to causes beyond its control, including, without limitation, force majeure, natural disasters, sabotage, accident, trade or industrial disputes, terrorism, strikes or hostilities.
  • The Organization reserves the right and holds the sole discretion to cancel any conference at any time in case of any unavoidable and unforeseeable circumstances. The organizer will have no further liability to the client.
  • If the Organization cancels this event for any reason, you will receive a credit for 100% of the registration fee paid. You may use this credit for another conference/event, which must occur within one year from the date of cancellation.
  • Registrations remain valid for the event with new dates or future editions if the conference has to be postponed by causes beyond the organizer's control. The refund policy is not applicable in this condition.
  • If the conference is postponed for any reason and you are unable or unwilling to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid. You may use this credit for another conference/event, which must occur within one year from the date of postponement.
  • In the event of cancellation/Postponement, the Organization will use reasonable and suitable alternative arrangements such as posting the news of cancellation/postponement on the appropriate event website to alert those who have booked or purchased tickets to attend the event.
  • Delegates are responsible for checking this information before the event. We advise you to keep checking the website for updates on our conference.

Refund Policy

Keeping in view of advance payments towards Venue, Printing, Shipping, Hotels, and other overheads, Eurasia Conferences will not refund the fee paid towards the registration.

Transfer of Registration

All fully paid registrations are transferable to other persons from the same organization if a registered person cannot attend the event. The registered person must make transfers in writing to the conference email id or info@eurasiaconferences.com no later than 15 days before the start of the conference; otherwise, the registration is not transferrable. Details must include the replacement person's full name, title, contact phone number, and email address. All other registration details will be assigned to the new person unless otherwise specified. Registration can be transferred from one conference to another Eurasia Conference if the person cannot attend one of the conferences. The transferred registrations will not be eligible for Refund.

Visa Information

Because of increased security measures, we would like to request all the participants apply for visas as soon as possible. Eurasia Conferences will not directly contact embassies and consulates on behalf of visa applicants.

Important Note for Failed Visa Applications:

Visa issues cannot come under the consideration of the cancellation policy of Eurasia Conferences, including the inability to obtain a visa.

Registration Information

Delegate complete registration information is available on the corresponding registration web pages of the conferences. This information will be sent to delegates via registered email too. The registration prices will not be the same at all times, and they may be subject to alteration depending on the slots available and currency evaluation. Hence, we recommend early bird bookings. In case any delegate did not receive the registration information, any time could contact us over email at info@eurasiaconferences.com.

Payments Information

A confirmation email along with payment receipt and transaction details will be sent to the registered email Id only after payment has been received. On successful registration, the final confirmation of booking/guarantee registration is assured only upon the payment of the full amount before the conference. If the payment is not made at the time of booking, onsite payment is provisional, and we are not responsible for any accommodation on spot payment.

Early Bird Registrations

We offer Early Bird bookings/registrations. Payment must be received before the deadline date listed on the conference website to avail of early bird bookings/registrations.

Special Requirements

Delegates can request any special requirements/needs at the time of registration.

Responsibility

All participants are personally responsible for their belongings at the venue. The Organizers will not be held accountable for any stolen or missing items belonging to Delegates, Speakers, Attendees, Exhibitors, and any other participants for any reason.

Transportation

Please note that any (or) all transportation and parking is the registrant's responsibility.

Requesting an Invitation Letter

Letter of Invitation will be sent only to those individuals who had registered for the conference upon request.

Insurance

Registration fees do not cover any insurance. It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. 

The organizers cannot be held liable for personal injuries, loss, or damage to property belonging to the delegates, either during or as a result of the conference. 

Press/Media

Press permission must be obtained from Eurasia Conferences Organizing Committee before the event. The press will not quote speakers or delegates unless they have obtained their approval in writing.

Authorization Policy

By registering for the conference, you grant permission to Eurasia Conferences to photograph, film or record and use your name, likeness, image, voice, and comments to publish, reproduce, exhibit, distribute, broadcast, edit and/or digitize the resulting pictures and materials in publications, advertising materials, or in any other form worldwide without compensation. Taking photographs and videotaping other presenters during any session is prohibited. 

For any queries, don't hesitate to get in touch with us at info@eurasiaconferences.com